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Restoring local Desktop and Documents after upgrade to Sonoma

I updated my friend's MacBook Pro from 12.x to 14.1.


After the update a message popped up, conveying some information about the Desktop files being relocated into a folder the tidy things up. I didn't get to see the message as I wasn't the one on the computer at the time.


Since the update there is no local Desktop folder or Documents folder stored on the computer within the USERNAME/Desktop and USERNAME/Documents folders.


I can see they have been moved to iCloud.


What appears as the actual Desktop on the computer is an old desktop folder from many years ago, which must have been previously saved in iCloud. And what was the Desktop prior to the upgrade is sitting in a folder in that old Desktop folder. E.g. `/iCloud/Desktop/Macbook Pro Desktop`.


When I try to turn off "Desktop and Documents" in the iCloud preferences on the computer, it turns itself back on. As in, I turn it off, and click the blue submit button. Then if I open that preference window again, I can see it's in the enabled state again.


After doing that (many times, as I was trying to get it to stay Disabled), I see there are files downloading in the iCloud status (by hovering pointer over the info icon in for iCloud in Finder. But that’s been going on for more than a day and a half.


What we want is a local Desktop and a local Documents folder. We're fine with them being backed up to iCloud, but don't want iCloud to be their primary location, with just a synced local copy. If that's not an option, then we're fine with not having them on iCloud at all.


Please advise how I can revert to having the original Desktop and Documents folders stored on the computer.

Posted on Nov 1, 2023 5:39 PM

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Question marked as Top-ranking reply

Posted on Nov 29, 2023 9:14 AM

I had a similar disaster when I upgraded to Sonoma from Ventura. A popup asked if I wanted to use iCloud with Documents and Desktop folders. Foolishly, I agreed, thinking that this would back up my Documents and Desktop and keep them safe in iCloud without reorganizing my Mac.


Boy was I wrong. A few hours later, I noticed I no longer had anything on my Desktop (except the Mac hard drive icon) and my Document folder was empty. I can't function without these and am sometimes offline.


I called support. One of many calls over several days. I was told to turn off documents and desktop in iCloud in Mac settings. This initiated a 63 GB download from iCloud to my Mac. Part way through, it hung and never completed. I later found my Desktop folders in an archive folder, but most of my docs were missing form the Documents archive folder. Poof, no warning.


When the download hung, I called Apple Support again and got the usual runaround that seems to be the norm when there's a real problem. I looked for a way out on my own and found that I could not transfer files directly from iCloud to my Mac by dragging and dropping, but I could drag and drop iCloud folders to a large USB stick. So, I copied iCloud Documents and Desktop to the memory stick, and this saved me.


I checked the files and folders, and everything seemed to be on the memory stick. I then tried to get the transferred data back to the Mac directly from iCloud. Somewhere during these efforts most of my documents vanished. No warning, just poof, 14 GB of essential data gone. I logged into iCloud online and was unable to restore the missing document folders; I was instructed to try later. Later didn't work either.


I discovered that subfolders could not be moved from the iCloud to my Mac. A small window would open announcing that iCloud was "preparing" to move the data, but nothing was ever moved, even after 20 minutes with a folder that only contained a few small files. Maybe after an hour something useful would have happened, but I don't have that much patience.


I found I could drag and drop individual files to my Mac, but never folders, they always hung "preparing". Whoops.


To restore my Mac from the memory stick, I turned off the Documents and Desktop in iCloud settings on the Mac, then deleted all the files in the Documents and Desktop folders on iCloud. Then I restored my Documents and Desktop on the Mac from the memory stick. Phew. Everything seemed to be back, so I deleted the duplicate Desktop archive folder from my hard drive and also the partial Documents archive folder that apparently resulted from an incomplete download from iCloud.


Apple Support was no help. Some tried but when they saw (via screenshare) what was going on they all fired blanks. Even worse, some bailed - several times the phone just went dead, and I did not receive a feedback request.


Several days after the stalled download from iCloud, I had a major internet outage that lasted most of the day. It's possible that there were some issues a few days before that played a role in the fiasco, but it is well known that Internet access is not 100% reliable so maintaining data integrity under such circumstances is a hard design requirement. Whoops.


Regardless of root causes, it's unimaginable that Apple would actually remove all my Desktop and Document files from my computer, without warning. Without these files, my computer became useless without a fast Internet connection and that's not always there. If I had lost all my files, it would have been life changing.


When my Internet went down a few days later, I needed information from the moved data just to contact my ISP and give them the account number before I could even get support. I needed my home network configuration data to log into my router and the Internet gateway to review status. Fortunately, I had all this information on the memory stick, or I'd still be looking for a way out. My ISP resolved the problem on the day I contacted them, I restored the computer from the USB stick and reorganized my desktop, all good now.


Disappointed in the Sonoma upgrade, iCloud behavior and how Apple support fumbled the ball. I bought a 2 TB Toshiba USB C drive and backed up my Mac. I have lots of memory on iCloud but won't be using it for backups after this.

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5 replies
Question marked as Top-ranking reply

Nov 29, 2023 9:14 AM in response to InspiredLife

I had a similar disaster when I upgraded to Sonoma from Ventura. A popup asked if I wanted to use iCloud with Documents and Desktop folders. Foolishly, I agreed, thinking that this would back up my Documents and Desktop and keep them safe in iCloud without reorganizing my Mac.


Boy was I wrong. A few hours later, I noticed I no longer had anything on my Desktop (except the Mac hard drive icon) and my Document folder was empty. I can't function without these and am sometimes offline.


I called support. One of many calls over several days. I was told to turn off documents and desktop in iCloud in Mac settings. This initiated a 63 GB download from iCloud to my Mac. Part way through, it hung and never completed. I later found my Desktop folders in an archive folder, but most of my docs were missing form the Documents archive folder. Poof, no warning.


When the download hung, I called Apple Support again and got the usual runaround that seems to be the norm when there's a real problem. I looked for a way out on my own and found that I could not transfer files directly from iCloud to my Mac by dragging and dropping, but I could drag and drop iCloud folders to a large USB stick. So, I copied iCloud Documents and Desktop to the memory stick, and this saved me.


I checked the files and folders, and everything seemed to be on the memory stick. I then tried to get the transferred data back to the Mac directly from iCloud. Somewhere during these efforts most of my documents vanished. No warning, just poof, 14 GB of essential data gone. I logged into iCloud online and was unable to restore the missing document folders; I was instructed to try later. Later didn't work either.


I discovered that subfolders could not be moved from the iCloud to my Mac. A small window would open announcing that iCloud was "preparing" to move the data, but nothing was ever moved, even after 20 minutes with a folder that only contained a few small files. Maybe after an hour something useful would have happened, but I don't have that much patience.


I found I could drag and drop individual files to my Mac, but never folders, they always hung "preparing". Whoops.


To restore my Mac from the memory stick, I turned off the Documents and Desktop in iCloud settings on the Mac, then deleted all the files in the Documents and Desktop folders on iCloud. Then I restored my Documents and Desktop on the Mac from the memory stick. Phew. Everything seemed to be back, so I deleted the duplicate Desktop archive folder from my hard drive and also the partial Documents archive folder that apparently resulted from an incomplete download from iCloud.


Apple Support was no help. Some tried but when they saw (via screenshare) what was going on they all fired blanks. Even worse, some bailed - several times the phone just went dead, and I did not receive a feedback request.


Several days after the stalled download from iCloud, I had a major internet outage that lasted most of the day. It's possible that there were some issues a few days before that played a role in the fiasco, but it is well known that Internet access is not 100% reliable so maintaining data integrity under such circumstances is a hard design requirement. Whoops.


Regardless of root causes, it's unimaginable that Apple would actually remove all my Desktop and Document files from my computer, without warning. Without these files, my computer became useless without a fast Internet connection and that's not always there. If I had lost all my files, it would have been life changing.


When my Internet went down a few days later, I needed information from the moved data just to contact my ISP and give them the account number before I could even get support. I needed my home network configuration data to log into my router and the Internet gateway to review status. Fortunately, I had all this information on the memory stick, or I'd still be looking for a way out. My ISP resolved the problem on the day I contacted them, I restored the computer from the USB stick and reorganized my desktop, all good now.


Disappointed in the Sonoma upgrade, iCloud behavior and how Apple support fumbled the ball. I bought a 2 TB Toshiba USB C drive and backed up my Mac. I have lots of memory on iCloud but won't be using it for backups after this.

Nov 1, 2023 10:44 PM in response to muguy

Thanks.


You have reiterated what I understood from the support documentation on Apple.com. So we are on the same “page”.


However, there’s a couple of odd things going on.


One I already mentioned. The other I didn’t, as I was waiting until I had remote access to the computer in question, to check on the exact details.


1) When I go to `Settings > iCloud > Account Storage >> Manage` there is no “Desktop and Documents” in the list. I see only this:

My understanding is I should see “Desktop and Documents” in that interface.


2) The only way I was able to find an interface with “Desktop and Documents” available is via `Settings > General > Storage > Store in iCloud` which presents me with this:




Here is where I have the issue that disabling Desktop and Documents does not work. It appears to be disabled, and I click the blue “Store in iCloud” button, and the panel closes.


But then when I open this option panel again, it’s back to being enabled.


You can see in this video what I am experiencing:


https://youtu.be/hHEJj7HB5vE


As shown in the next screenshot, there is no local Desktop or Documents folder in the user's home folder.



I presume this will continue to be the case, untill I resolve the above-mentioned issue with disabling that setting.


So this is where I come unstuck, and don’t know how to proceed.


I also note that since the upgrade, the “iCloud Drive” item in iCloud in the Finder sidebar, as been uploading 9+ GB of files for the past couple of days. It seems to never complete, even after leaving the computer on for a full day straight.


Nov 2, 2023 1:41 PM in response to muguy

System settings > Apple ID > iCloud. iCloud Drive is in the options in iCloud.

Sorry, but I am not sure what your point is.

Yes, iCloud Drive appears there, as seen in the screenshot. But it’s not configurable.


Interestingly, on Ventura (13.5.2 on my computer), it is configurable. As shown in below screenshot. Clicking on “System settings > Apple ID > iCloud >> iCloud Drive” brings up an option panel with “Desktop and Documents Folders” which can be enabled or disabled. But in Somoma that’s not the case (at least not on the recently upgrade computer we’re discussing).


(from Ventura 13.5.2, on a different computer)


In Sonoma it appears the only way to get to “Desktop and Documents” preference is via the way I described in my previous response. And, as mentioned, I can’t disable it.

Nov 1, 2023 6:02 PM in response to InspiredLife

When you sync with iCloud, everything remains on your computer unless you elect to optimize storage. When you subsequently turn off Desktop and documents, those folders move to iCloud only and new desktop and documents locations are created. If you wish those items on the desktop, drag them from the iCloud Drive folder onto the desktop.

Restoring local Desktop and Documents after upgrade to Sonoma

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