How to Redirect Gmail Messages to iCloud Trash in Apple Mail on iMac

I have a 27” 2017 iMac Desktop with OS X Monterey 17.2.3. I use Apple’s MAIL exclusively. At first, I was using my gmail address in conjunction with Apple MAIL. But now that Google is becoming ‘grabby’, I am slowly moving away from anything Google and using my iCloud address in conjunction with Apple’s MAIL. Porting over all folders/messages is taking a while. However, I have discovered that no matter my sender and return address (same iCloud addresses both), when I select a message for Trash, it always goes to the gmail Trash. If I want to then permanently delete the message, I have to go to the gmail account>>Trash and delete it from there. I do not know how to redirect mail sent to my iCloud address within MAIL to automatically get sent to my iCloud>>Trash. Suggestions?


[Re-Titled by Moderator]

iMac, OS X 10.11

Posted on Feb 8, 2024 4:32 AM

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Posted on Feb 9, 2024 5:38 AM

Luis:


Great news!! I made contact with one of the Apple geniuses and he successfully diagnosed and fixed my problem. We went to Apple's WebMail and my iCloud account. In the settings for my iCloud account is a place where one can key in an address where one wants all email to get forwarded to. In my case, it was my gmail address. Directly below the address entry is another check box that one can make the determination as to what you want to do with these messages. In my case, I chose delete. Long story short, I simply unchecked the forward checkbox and now everything works just fine. I asked the Apple tech why that checkbox was in Apple's WebMail instead of my iMac. His answer was golden: It is in WebMail so that when you make a change, the results encompass all of your Apple products. Done, done, and done.

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Question marked as Top-ranking reply

Feb 9, 2024 5:38 AM in response to Luis Sequeira1

Luis:


Great news!! I made contact with one of the Apple geniuses and he successfully diagnosed and fixed my problem. We went to Apple's WebMail and my iCloud account. In the settings for my iCloud account is a place where one can key in an address where one wants all email to get forwarded to. In my case, it was my gmail address. Directly below the address entry is another check box that one can make the determination as to what you want to do with these messages. In my case, I chose delete. Long story short, I simply unchecked the forward checkbox and now everything works just fine. I asked the Apple tech why that checkbox was in Apple's WebMail instead of my iMac. His answer was golden: It is in WebMail so that when you make a change, the results encompass all of your Apple products. Done, done, and done.

Feb 8, 2024 6:54 AM in response to Alan Blair

Do you have the two accounts active in Mail? That should not be a problem (I have four, and I know people who have more).


This is a bit puzzling.

I suspect that the message you are deleting is not really in your iCloud inbox.


Do this is as a test: send a message to your own iCloud account. When it arrives, make sure that it is showing in your iCloud inbox.

Note: if you are like me, you probably have "All Inboxes" at the very top:



This conflates are your inboxes.

Click on " >" to twirl it open, so you can see the separate inboxes.

Is the message in the iCloud inbox?

Select it and delete it. I'd be extremely surprised if it went into any other trash other than the one from the same account.

Feb 9, 2024 3:44 AM in response to Alan Blair

"Is gmail that invasive"? I have to say yes.


Even though I have turned everything off by going to gmail on the web, it still grabs a cc of everything... weird, I know.


But I have not experienced a message sent to another account ending up in a gmail inbox.


You could try temporarily disabling the gmail account (not deleting it). You could go to System Settings->Internet Accounts, select your gmail account and uncheck "Mail".

Does it help in any way?



Feb 9, 2024 2:12 AM in response to Luis Sequeira1

My ISP is XFinity. Their latency times are all over the map. I have run 3 test messages. The first 2 all went to the gmail inbox. The third one hasn't arrived yet. I sent that one today (02092024 0508hrs EST). It still has not arrived in either one of my 2 inboxes. I tried quitting Apple Mail completely. The turning it back on. Nothing. No joy. Any more suggestions? Can you spell frustrated? I knew you could.

Feb 9, 2024 2:58 AM in response to Luis Sequeira1

The 4th test message finally arrived about 5 minutes ago. Still nothing in my iCloud inbox. I rebooted my iMac, looked at my iCloud account in System Preferences. Nothing. I have one more avenue: Apple. I'll do that when I have more time to devote to this problem. In the mean time, I will just keep looking. I'm sure it's just a switch or the click of the mouse.

Feb 9, 2024 4:11 AM in response to Luis Sequeira1

I just tried your suggestion. System Preferences>>Internet Accounts. selecting my gmail account, followed by unchecking Mail does get rid (not permanently) of all gmail inbox messages. Not a good thing because most all of my mail still gravitates to the gmail inbox. I could simply copy the current gmail contents over to my iCloud inbox but then more incoming email messages would eventually end up in the gmail inbox. I'm trying to stay away from creating a rule that would automatically move those messages that wind up in the gmail inbox over to the iCloud inbox. But that would mean that I would be required to keep gmail on board. FYI: of all 4 test messages sent FROM my iCloud account (also CC'd and BCC'd to my iCloud account): none made it to my iCloud inbox but all 4 wound up in my gmail inbox. In constructing the 4 test messages, my gmail account address was not keyed in to any of them. Just my iCloud address. There is a setting somewhere in the Apple Mail preferences that I can choose that will keep messages not destined for my gmail account from winding up in that inbox. I just can't find it.

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How to Redirect Gmail Messages to iCloud Trash in Apple Mail on iMac

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