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Monterey - Time Machine not backing up all files on an external drive

Time Machine is not backing up files past a date (06/12/2018) despite there being a number of new files and folders on the Drive. It's an external drive and seems to be backing up regularly but not past that date. It is backing up files up to date on my iMac hard drive.

I did have an "oops" involving a dumb user error which wiped out a bunch of files from that date to about 2022 but can't see why that would stop it backing up newly created files since then.

Posted on Dec 6, 2024 4:07 PM

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4 replies

Dec 7, 2024 5:10 AM in response to Willow5075

To be clear, TM is backing up the source Mac but it is not backing up the files residing on that external drive?


Did it somehow become excluded: Exclude files from a Time Machine backup on Mac - Apple Support? Despite its title that document refers to "items" which can be anything (files, folders, entire drives). That external drive must also be mounted when TM runs (obviously).


If all else fails, remove the backup drive from Time Machine and add it again. That action will not affect existing backups.

Dec 9, 2024 3:57 AM in response to Willow5075

So I need to reset everything I suppose?


That's what I recommend at this point. Removing the backup drive from Time Machine and adding it again will not affect any of its existing backups. However, if you do something wrong, you risk the possibility of losing that backup, which is the reason I don't do anything without at least two physically and geologically separate redundant Time Machine backups. One and only one backup does not comprise a robust backup strategy anyway.


The procedure follows.



The following technique can be used to "reconnect" to the backup disk. It will not affect the existing backup history in any way.


Open Time Machine's Preferences and de-select the Back Up Automatically checkbox. Make sure no backups are in progress, otherwise you should wait for it to finish or terminate.


  • If the backup disk is directly connected to the Mac, disconnect it: drag its icon to the Trash, wait for it to disappear from the Desktop, and then physically disconnect it from the Mac — an action which seems pointless to me, but was specifically recommended to me by an Apple technical support representative when troubleshooting TM.
  • If its icon does not appear on the Desktop, select External Disks in the Finder menu > Preferences... > General. You can de-select it later.


Then, click the "Select Disk..." button, select the backup disk, then Remove Disk, then Stop Using This Disk.


  • If you designated more than one backup destination, the "Select Disk..." button is replaced by an "Add or Remove Backup Disk..." option. You may have to scroll through the list of backup disks for that option to become visible.


This will not affect any existing backups.


  • If the backup disk had been directly connected to your Mac, reconnect the backup disk, power it on if required, and wait for its icon to appear on the Desktop.


Then, Select Disk... again in Time Machine's Preferences. Re-select the same one under Available Disks, then Use Disk.


  • If the backup is on a network (TC or AEBS), you will be prompted for the password you provided for that disk in AirPort Utility.
  • If the backup was encrypted, you will also be asked for the backup encryption password.


"Waiting to complete first backup" will appear, which means it won't do anything until the next scheduled backup. Despite the implication of that message, it does not mean it needs to create a completely new backup, as if it's creating a brand new one. Your existing backups will still be available.

  • If you don't want to wait that long, select Back Up Now.


A Notification may appear if your source volume is encrypted and the backup volume is not. That's normal. But you should strongly consider encryption if you want its information to remain secure in the event the backup disk becomes lost, stolen, or unusable.


Re-select Back Up Automatically. The "Preparing Backup..." status message will remain for a long time. Eventually, "Backing up xxx of yyy" will appear, but those values will not be accurate, nor will the "Estimated time remaining" in Time Machine's Preferences. Just ignore it. It may take a few hours even if your Mac is not allowed to sleep. Time Machine will also pause or become slow if you use your Mac for tasks it considers a higher priority.

Dec 8, 2024 11:02 PM in response to John Galt

OK well I thought it was backing up the mac ok but closer examination, again it appears to be backing up but not adding any new files.

Still 1.2 tb still available so not a space issue. So I need to reset everything I suppose?

Have unmounted/remounted the TimeMachine

Checked the add to exclude and the external drive is greyed out if i click the plus all the files are greyed out.

Not sure what to do next

Monterey - Time Machine not backing up all files on an external drive

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