Layout in Pages vs MS Word '11 for Mac

Hi All: I'm a longtime user of Word for Mac and have the newest version (2011). I recently upgraded to Lion, though, and in anticipation of the iCloud rollout I thought I'd try using Pages instead of Word. Pages works great so far, but I have one troublesome issue:

If I produce an identical text in Pages and Word, with what I believe are identical formatting and page-layout settings (basic academic format: 12-point, Times New Roman, double-spaced, 1" margins all around), the text wraps in different places. In general, there seems to be less space on the Pages page than the Word page, for after a few pages of text the Pages version is several lines longer. But it gets weirder. You'd think this effect would mean that the average line in Pages is a bit shorter than a line in Word. Although lines bearing identical words do sometimes wrap sooner in Pages, other lines with identical words wrap sooner in Word! Does anyone have experience with this discrepancy? Given my work environment, my Pages documents need to appear exactly as they would if written in Word. I would really appreciate any insight about this, how to fix or even address it.

Also, while I've got your attention, is there any way to make Pages work in .doc format by default? Instead of messing with converting different versions of files to .doc for export/backup, it would be a lot easier if I could simply make Pages save to .doc by default or something. Any chance of making that happen? Thanks!

Edit: If it matters to anyone, a page of double-spaced text without footnotes is displaying 23 lines of text in Word and 22 lines of text in pages. (Yes, the same text.) Margins are 1" and header/footer are .5" in both programs. I can't explain the discrepancy and can't explain the text-wrapping irregularity either.

Edit 2: It appears to be at least a line-spacing issue. The same number of lines of the same text with the same font, margins, spacing, size, and wrapping points--will in fact take up more vertical space in Pages than in Word. ***?!

Pages-OTHER, Mac OS X (10.7)

Posted on Aug 5, 2011 11:47 AM

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5 replies

Aug 5, 2011 2:41 PM in response to fruhulda

Thanks for the effort. This response would make more sense if we weren't talking about a different kind of software. These programs, Word and Pages, both lay down text on a (potentially) physical paper. The formatting standards are exceptionally regularized: 12-point font, Times New Roman, double-spaced lines, 1" margins, etc. So if I print physical copies of the same document with the same formatting in Pages and Word, what would account for the discrepancy? Their difference suggests that either Pages or Word is not, in fact, actually printing with 1" margins, for example, or that one program is not kerning the font in the industry standard way. Perhaps the font that Pages calls 12-point Times New Roman is not really the standard for that font. In any case, all of these formatting parameters are concrete and well-established standards, not arbitrary software conventions as you imply. I have a bit of experience with OpenOffice, and their word-processing documents do a much better job of cloning Word's documents...though again, I want to use Pages for the versioning and backup that Lion and iCloud offer when you use Pages but not (yet) OpenOffice or Word. Any other ideas?

Aug 5, 2011 3:36 PM in response to johnfromithaca

Update: I think I've figured out one or two salient differences. I did so by exporting Pages documents as Word documents, examining them in Word, and then examining them in Pages. When Pages exports a document as a Word file and that file is opened in Word, the layout and line breaks and page breaks appear just as if the same document were originally created in Word. Good stuff. I did, however, notice that an empty footer in said document contained a non-printing hard return. I suspect this is an artifact of difference #1: I believe Pages does not hide empty header and footer space, whereas Word does. That's just a guess, and no tech support person has been able to articulate this difference to me. Second, and even more interestingly, when I use Pages to open the Word file I originally exported from Pages, the document reverts to the layout seen in the original, Pages-native version--even though the very exported Word document I'm using Pages to open was, when opened with Word, laid out as Word would do it. When opening this Word document, pages provides this error message: "Character borders are not supported and were removed." I know nothing about character borders, but that seems like a good candidate for difference #2. The fellow answering this question seems to know what he's talking about in re: character borders. If anyone has further insight on which of these differences, or both, is causing the discrepancy, or about how one might correct for them--say, by changing type sets?--then I'd be quite glad to hear your thoughts.

Aug 6, 2011 1:07 AM in response to PeterBreis0807

We could also add that Word on Mac and Word on Pc not necessarily match exactly either. Even Pages 08 and Pages 09 doesn't match exactly, not on the screen anyway.


The Pages User Guide, english version, downloadable from you Pages Help menu says this:


Exporting Pages Documents to Other File Formats

If you want to share your Pages documents with those who aren’t using the latest version of Pages, you can export your document to file formats that they may be able to use on their computers or other devices:


Microsoft Word: You can open and edit Microsoft Word files in Microsoft Word on a computer running Mac OS X or Windows.

Because of text layout differences between Microsoft Word and Pages, an exported Word document may contain a different number of pages than its Pages counterpart. You may notice other differences, as well, for example, table layouts and some special typographic features may not be identical. Some graphics (particularly those using transparency) may not display as well. Charts created in Pages appear as MS Graph objects, which you can edit in Microsoft Word.


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Layout in Pages vs MS Word '11 for Mac

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