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Consolidating in iTunes once iTunes has been moved to external drive

Hi there,


I am hoping somebody will be able to advise me. I followed the instructions on this video:

https://www.youtube.com/watch?v=CbGmDJtQTGQ

to move my iTunes folder to an external hard drive so that I can free up space on my internal hard drive. I have also told iTunes in Preferences to look for the iTunes Media Folder location on my external hard drive:


Volumes/MacBook Air Backup Drive/iTunes/iTunes Media


iTunes now works when my external drive is connected to my laptop (and doesn't work if my external drive is *not* connected); all that is fine. I have now saved space on my internal drive by deleting the iTunes folder that was on my internal hard drive.


However, my Q is:


When I consolidate files in "Organise Library"-does this get saved onto my *internal* hard drive, and if yes, does it take up space? Does it matter that my iTunes library is now located on my *external* hard drive?


I'm not sure how consolidating will work now that my library is on my external drive, or does this not matter? Can I consolidate on my external hard drive or am I missing the point as to what consolidating means/does?


Many thanks!

Posted on Mar 6, 2015 7:11 AM

Reply
12 replies

Mar 6, 2015 7:49 AM in response to Psych13

I'll take a stab at this. I have it set up the same way, and have had lots of trial and error, but today it works great.


First of all, yes, if the external isn't connected iTunes won't find the media files. Unless you're using iTunes Match, which I do. But I also have movies and TV shows that are on my external. Be aware, sometimes you will boot up your laptop and if iTunes tries to launch before the external is "connected," it will say it can't find the files. Instead of manually linking it again, just hit "Quit,' and wait 20 seconds until external is connected and then launch iTunes again.


You won't have any actual media files saved on your internal drive. What you should have internally is in HD. ~Users--->(your name)--->Music--->iTunes ..... open it up and inside should be (similar if not exactly like this):


  • Album Artwork
  • iApps.plist
  • gracenote.plist
  • iTunes.plist
  • localstorage
  • iTunes Library Extras.itdb
  • iTunes Library Genius.itdb
  • iTunes Library.itdb
  • iTunes Library.xml
  • iTunes Media file (empty except for "automatically add to iTunes,")
  • iTunes Music Library.xml
  • Mobile Applications
  • Previous iTunes Library.


Those should be only files in the internal. When you hit consolidate, as long as it shows the file source as your external, it's smart and figures it all out. The plists, xml, etc are what tells the local files that the actual media is on the external. They (xml, itdb, etc) function like a small snapshot of the external files.


As far as anything else...you're overthinking it 😉. As long as it works, don't sweat it. Until the day a bunch of GB show up unannounced, or you have other problems, assume it's all working fine.


You will also have an iTunes file in your library. This is where your plugins and scripts are located. Again, as long as no problems, don't fret.


Hope this helps. I have same setup so reply if you need more help.

Mar 6, 2015 7:59 AM in response to Psych13

See my response where you posted the same questionin the iTunes for Windows forum. This describes a slight different approach to that covered in TheBoardRider's answer. The latter describes a "split" library, where your media is on the external drive but the iTunes database and associated files are on your internal drive. This works fine but - since the data is in two distinct locations - makes it a little more difficult to create and maintain a backup of the complete library. My description over in the Windows forum describes a "portable" or "well-formed" layout where the complete library (database, media, artwork, ...) is on the external drive - as well as being easier to backup, this layout also facilitates moving your library from one computer to another as and when that need arises.

Mar 6, 2015 8:52 AM in response to Theboardrider

Hi Boardrider,


Thanks a million for this. I'll check what the files are on my internal HD shortly, just to make sure they match yours, but the one thing I am not understanding is:

"When you hit consolidate, as long as it shows the file source as your external, it's smart and figures it all out".


When I hit consolidate, I don't see anything happening; there may be some activity going on in the background (the consolidating) but I don't see the file source, etc. as per what you state above.


How can I be sure iTunes is consolidating? Can I check the date and time of a specific file/folder, and if so, which one?


Many thanks!

Mar 6, 2015 9:01 AM in response to Psych13

Board rider,


I just checked my internal HD's Music folder and there isn't anything in there; according to the guy in the Youtube video, it was OK to empty that folder once I moved my iTunes library to my external drive. Have I done something wrong? iTunes seems to work just fine, as long as the external is connected.


On my external hard drive I have two folders: one is iTunes, and the other iTunes Media; together, they contain most of the files you list in your original post, but I don't see any of the .plist files.

Mar 6, 2015 1:26 PM in response to Psych13

Hey guys,


Yes, there is the portable library as well. I worked with Kirk at Kirkville (Mac expert dude), and I basicallly had a portable setup, but he said the portable library left you open to functionality problems over time and I notiece that I didnt't get the "Script," dropdown menu in iTunes wihen it wasnt' set up like I suggested. Also, from time to time you'd possibly lose files, run into sync issues. He's a pretty knowledgable guy about iTunes, IMO he' the best but it's debatable, and he recommeneded highly leaving the library files on the local HD.


Initially I didn't have it set up this way, all my library files were in my external. But I was starting to run into functionality, and like once a week I was having to locate a file or two and it was just a pain. I"d try to delete or move the library file to the local, but they'd show back up on the external. Finally, he had me delete iTunes, download it fresh and then all the library files were forced into the local drive. As I understand it, most of the "right way," "wrong way," descriptions of how to move your files to extternal follow this method. I suppose it's personal preference though, if you're not having any problems.


I like this way, because it functions just like it would on an HD. Since my media is on an external anyway, if I ever need to move it, I can connect the new client or drive to the extternal wirelessly or cabled, and simply transfer them. As long as the media is on an external, moving should be the easy part.


Psych, I'm going to suggest if you like, message me and I can help you via email. Then I can forward my correspondence with Kirk, and you can see exactly what he suggested and walked me through. You may have already done much of it, but it's a good failsafe, as after I was done with his help....man the files now work just like they would if all on local.


Those plist files should be on the local. Did you look in your library? Click on "Go," whle holding option. You'll see library added in as an option (other ways to access, but i use this one). Then go down to your ituens foflder and rummage around in there, see wha'ts all around.


I just double checked my external, and the only library file I have there is the iTunes Music Library.xml.


Psych, did you perhaps drag or copy your library initially, before realizing there was a "proper," way to move the library? I ask this, because I did.....and it was the root of a ot of my problems. I moved it all back, then used the prooper way, but it never fully worked properly until I uninstalled iTunes and reinstalled. And hte big issue was teh library fiiles kept going to the external. What happens, is that iTunes is built to work with iMovies, preview, and many, many other applications that may use music or othher media. Those apps don't know to look on the external, but will look in the user file, where their taught to find iTunes. Having all the library files in the local, creates liek a "mirror," that tricks these apps into thinking they're accessing the media files, and functioning as if it was located llocally and not on external. If library files aren't on local drive, then you're going to have problems.


To be honest, what I thnk consoldiate does, is just organizing the files. For example if you had a media file of all your music, but it was created manually, and eadch file was in the file loose. "Consolidate," creates an "artist," file and then puts the songs in subfiles. I think under artist is album befor song. If your external is doing this....then it's consoldiating.. That's the best thing I can suggest to verify it andput your mind at east.

Mar 6, 2015 1:32 PM in response to Theboardrider

hhgttg is right about the splitting of artwork, etc. It can be confusing...but I don't see any issues withh transfering it to a new device. I'm usign a Time Capsule now, but will be addign Synology in the next few months, and will store my movies there.


If you use iTunes for music....for goodness sakes get Match. It's $25 for the year! And it makes life so much simplerr! You'll run iinto tagging issues, etc. But it's negligable, comparred to the benefits.

Mar 6, 2015 1:36 PM in response to Theboardrider

Thanks Board rider; even better than an email exchange is a screen share! Are you familiar with Team Viewer? I downloaded it and now *my* Mac experts share my screen when I need help 🙂.


Let me know...I'm in the UK so am signing off for the evening but will digest your latest posting over the next day or two...lots to take in!


Best wishes...

Mar 6, 2015 1:40 PM in response to Theboardrider

"If you use iTunes for music....for goodness sakes get Match. It's $25 for the year! And it makes life so much simplerr! You'll run iinto tagging issues, etc. But it's negligable, comparred to the benefits."


I can see the possible benefits of Match, but for many people its not a viable option due to the limitation of only allowing a maximum of 25,000 songs, excluding Store purchases.


On your comments about the "portable" configuration, I can only speak to the Windows case (I only ended up here because Psych13 posted the same question in the Windows forum) - I've been running that setup for many years without any of the issues you mention. I actually run three systems (two at home, one at work), all with the complete iTunes library on an external drive, using the ease of replication to keep all three in sync.

Consolidating in iTunes once iTunes has been moved to external drive

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