Open system preferences , click on internet accounts , select the iCloud account and click on subtract sign a pop window appears do you want to keep a copy of your iCloud data on this Mac before signing out ? Two options will be shown ( a ) cancel ( b ) keep a copy , so click on keep a copy .
The boxes iCloud Drive , contacts , calendars , reminders are checked by default - so click on keep a copy .Immediately click on stop updating and continue , a pop up window will appear are you sure you want to stop updating and continue with sign out ( any documents not updated to iCloud Drive , will be moved to a folder named “ iCloud Drive archive in your home folder on this Mac ) so don’t click on “ cancel “ but continue to sign out .
A pop up window will appear . Do you want to keep a copy of safari passwords on this Mac ?
( 1 ) Delete from Mac ( 2 ) cancel ( 3 ) keep on Mac .So its optional you can select keep on Mac or click on delete from Mac ( as some users write down the safari passwords in a safe place and they can autofill it again . )
It will prompt enter the Apple ID password the Apple ID address will be already written in the field , so enter your Apple ID password and click on next , a small circle will rotate , be patient .
In the internet account side bar the iCloud account will be inactive , after a while a pop up window appears do you want to merge , contacts , calendars , reminders and safari with iCloud , so click on merge .
Again after a short while a pop up window appears enter your Apple ID and password so enter the password and click on ok .
A pop up window appears to set up iCloud Keychain on this Mac , request approval from one of your other devices , using iCloud Keychain .
( a ) use code ( b ) cancel ( c ) request approval so click on use code .
Enter your six digit iCloud keychain code and click on next a sms will come to the trusted mobile number , enter your iCloud verification code that appeared in the mobile on a pop up window appeared again on the Mac and click on ok .
The keychain box will get checked , after some time option button will appear in front of it , wait for few minutes , check the box of Siri , also the box of iCloud Drive is checked , click on option button in front of it and check the box of desktops and documents it will show setting up ( a small circle will rotate ) and click on done .
Click on option button in front of keychain box your trusted country code and trusted mobile number is written .
Note : you have to be very patient when the boxes are checked , and it will take time as the apps are still configuring and running in the background .
You don’t need to sign with Apple ID and password in the location of system preferences and then click on iCloud .
Finally iCloud account is set up in system preferences - internet accounts .
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If you delete both web mail account ( say gmail account ) and iCloud mail account from system preferences > internet accounts .
( a ) when you select web mail account and click on minus sign , it will prompt are you sure you want to delete the account ( 1 ) cancel ( 2 ) ok and you click on ok the account will be deleted .
( b ) And if you delete iCloud account ( 1 ) do you want to keep a copy of your iCloud data on this Mac before signing out ?
Cancel , keep a copy , so click on keep a copy .
Do you want to keep a copy of your safari passwords on this Mac ?
( 1) delete from Mac .
( 2 ) cancel
( 3 ) keep on this Mac .
So , click on keep on this Mac .
It will prompt to enter Apple ID password to turn off find my Mac , so enter and click on continue .
Do you want to keep a copy of your iCloud data on this Mac before signing out ?
If you don’t keep a copy , your data will be removed from this Mac but will still be available on other devices using iCloud .
( a ) the box for iCloud Drive is checked ( b ) the box for contacts is checked .
Now , open apple mail application , choose a mail account provider and select google click on continue , enter your web mail address and password and click on next , check the boxes of mail , contacts , calendars , notes and click on done .
The gmail account has been set and mails will start downloading .
Open system preferences and click on iCloud , a pop up window will appear iCloud lets you access your music , photos , contacts , calendars and more on your devices , automatically .
Sign in with your Apple ID and click on next and enter your Apple ID password .
( a ) check the box of use iCloud for your documents and data
( b ) use find my Mac
( 1 ) back ( 2 ) next so click on next .
A pop up window will appear allow find my Mac to use the location of this Mac
( 1 ) not now ( 2 ) allow so click on allow .
You have to enter your Apple ID password to set up iCloud Keychain and click on ok .
A pop up window will appear to set up iCloud Keychain on this Mac , request approval from one of your devices using iCloud Keychain .
( 1 ) use code
( 2 ) cancel
( 3 ) request approval
So , click on use code .
Enter your iCloud security code and enter the iCloud verification code sent to your trusted mobile and click on ok .
After some time , the box for keychain in iCloud will get checked , also check the box of Siri and make sure back to my Mac is always unchecked .
So , both web mail account and iCloud account are configured .
