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Level 1

8 points

Outlook tasks CAN sync to your iPhone... I have a solution!

OK.. So we all are disgusted with Apple's lack of task synchronization with Outlook. The only glimpse of this functionality is Chapura's proposed KeyTasks, which costs $10 PER YEAR, and isnt even out yet!

HOWEVER, those who do NOT want to go under contract, or do NOT WANT TO WAIT for this release, I have an excellent solution... Granted, it's only useful on Windows as far as I know, but it definitely works seemlessly.

Here's the run down.. Todo app($10), Toodledo account(free), ToodledoSync(free).

You'll need to buy the "Todo" app from the appstore, as it is the only task app that provides any kind of sync capabilities.. (It's a very well put together app as well.. very iphone friendly with direct links in the tasks to go to a website, or to call someone, etc.)

Next, set up a free account with at http://www.toodledo.com and sync the account in Todo.

Then, go here: http://www.chromadrake.com/ChromaticDragon/software/ToodledoSyncInfo.aspx for the sync software between Toodledo and Outlook. You can set the program to periodically sync Outlook and Toodledo.

In Outlook, you should also disable the security setting in "Tools--> Trust Center--> Programmatic Access" and set the option to "NEVER warn"... Without this, every time ToodledoSync tries to sync you'd get an annoying warning message that a program is trying to access your email.

Well, that's that.... and let me just say "you're welcome" in advance!

Dell M60, Windows XP Pro

Posted on Jul 27, 2008 4:39 PM

58 replies

Aug 9, 2008 7:57 AM in response to iamlocosucka

And give the guy some money... He's doin a ** good job!

Thanks! All donations are gratefully accepted and will go towards improving the application and paying for my web host. Or beer. One of the two anyway.

Aug 11, 2008 5:10 AM in response to iamlocosucka

Hi, this is a great solution and love ToDo/ToodleDo/ToodleDoSync

However, I'm having the same problem with duplicates. Appears to be only items without a due date, they are duplicated in Outlook but not on ToodleDo, nor on ToDo.

Any ideas why?

Re the earlier post about other items in tasks folder, I can't see any in Outlook Data View, but I do use a lot of follow up flags on emails and view them in the Outlook To Do list.

Running Outlook 2007 on Vista, with latest version of sync software.

Thanks for your help - and thanks to the poster of the Forum and creator of the Sync app - it's great.

Aug 11, 2008 6:31 AM in response to LondonUser100

If you are having problems with the Toodledo sync application your best best is to post a question in the Toodledo Developer forums or mail me (contact details on my web site) directly. This makes it a lot easier for me to help people out. Thanks.

Message was edited by: Chromatic Dragon

mjc710

Level 1

10 points

Aug 12, 2008 5:36 AM in response to iamlocosucka

Great solution, and I've had no problems since a little kink on the first synch (wiped out the reading pane in my Outlook mail???). However, with all deference to the developer, it's really ridiculous that Apple did not include Outlook tasks as part of the iPhone synch in the first place.

iamlocosucka Author

Level 1

8 points

Aug 12, 2008 8:56 PM in response to mjc710

That's odd, but I've had my share of Outlook deciding to hide reading panes as well... (completely unrelated to this, however)

In case you havent found it, click View--> Reading Pane-->Right/Bottom to get it back.

jfaughnan

Level 3

870 points

Aug 15, 2008 7:35 PM in response to Chromatic Dragon

I get the same error. I downloaded the interop assemblies [1] and they appeared to install correctly.

Didn't fix my error. On a repeat try I get an uncaught exception.

So it's conflicting with something, maybe the Outlook search toolbar used by Windows Search 4.0.

In any case, this app isn't an option for everyone. It's not even in beta yet, the author is clear this is early in its dev cycle.

[1] http://www.microsoft.com/downloads/details.aspx?FamilyID=3C9A983A-AC14-4125-8BA0 -D36D67E0F4AD&displaylang=en

Aug 20, 2008 9:37 AM in response to iamlocosucka

There is a new version of the Toodledosync client available at http://www.chromadrake.com.

**“I may receive some form of compensation, financial or otherwise, from my recommendation or link.”**

<Edited by Moderator>

l34396

Level 1

0 points

Aug 20, 2008 9:04 AM in response to jeffq07

I've just followed the instructions in this thread....installing Todo app, Toodledo account and synced with my iPhone 3G. I'm having the same task duplication problem as noted here. Has anyone come up with a solution? I'm using Outlook 2003.

iamlocosucka Author

Level 1

8 points

Aug 21, 2008 1:51 AM in response to Chromatic Dragon

Well, it seems as if Chapura has officially released their app in the App Store...

From what I see on their screen shots, it's no better than what we have here, except it's a one time purchase instead of Chapura's yearly subscription.

Chapura seems to have a sync button the same way as Todo, making it a manual sync of Outlook Tasks, just as we have here. They provide their own desktop sync software, and a Chapura account, leading me to believe that it's the exact same method we're using except this method here is relying on 3 entirely separate developers. However, I would say that Todo is a better app for the iPhone with integrated 'Call', 'Email', and 'Website' tasks, custom 'completed' stamps for finished tasks, and only have to pay for the initial cost.

Those are minimal benefits, but all go in favor of Todo. Unless Chapura can get automatic syncing or have the app integrate with the iPhone's 'fetch' feature, I really dont see a benefit for Chapura over Todo.

ltgdzinr

Level 1

0 points

Sep 12, 2008 8:17 AM in response to iamlocosucka

Does anyone know if these methods will work with Entourage ?
All I want to do is create a to-do item in Entourage and have it show up in some form on my iPhone. This shouldnt be this hard.

NyrTofa

Level 1

0 points

Sep 17, 2008 4:36 PM in response to iamlocosucka

Thanks so much to the OP and the guy who created the sync tool. Great work, gentlemen 🙂

I have one question: After syncing, will the tasks that I mark as completed in Outlook disappear as they do over time with a free Toodledo account? What is great about your solution is that I might be able to view my entire history of completed tasks; the free toodledo version will only show you a week's worth of completed tasks.

Damen888

Level 1

0 points

Sep 19, 2008 10:17 AM in response to iamlocosucka

"In Outlook, you should also disable the security setting in "Tools--> Trust Center--> Programmatic Access" and set the option to "NEVER warn"... Without this, every time ToodledoSync tries to sync you'd get an annoying warning message that a program is trying to access your email.
"

I'm getting this problem with my Outlook 2003, I tried to disable the warning via your instructions but can't find this menu item... Tools/Trust Center/Programmic Access... this doesn't existing in my menu, can you please clarify this. Thank you.

Damen

Oct 7, 2008 2:09 PM in response to Damen888

I have the exact same problem. Did you ever get a solution? I'm considering two ideas, but I wanted to see if you came up with something before I choose:
1) Use this software for $20 (it's THAT annoying): http://www.contextmagic.com/express-clickyes/
2) Upgrade to Outlook 2007
What do you think?

Outlook tasks CAN sync to your iPhone... I have a solution!