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A windowed play session mode in Keynote

Hi Guys,


The COVID 19 virus, Power Point and Keynote.

I know. It seems really strange to get those words together. But that’s what I need to ask.


Because of the COVID 19 virus our Universities will be closed from next Monday - the 16th — (this is Portugal, Europe).

Our theoretical classes will be online with the Zoom package and I have some Keynote slides to present. I am using Keynote for for quite some time now.


However, now I think I’ll need Power Point again because of he Keynote/Zoom pair.


In Keynote when one presses Play one gets the whole screen with the presentation. So I will be loosing all the Zoom little things I need for an interactive class.


With Power Point I can choose to play my slides (Show Type) in a mode called “Browsed by an individual (window)” that allows me to control the size of this window and so keeping space for The Participants; chat and so on in little windows belonging to Zoom.


My question: is there some kind of “Browsed by an individual (window)” mode in Keynote that I am missing and not capable of finding?


My request to Apple (I know that they don’t come here but maybe I am lucky): could you add such a possibility to Keynote in the "near futurre" :-)?


Thank you all


JL

Posted on Mar 14, 2020 11:10 AM

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Posted on Jul 9, 2020 2:23 PM

've found two solutions for Keynote presentations in Zoom - sounds like several folks have posted here about wanting to combine Keynote with Zoom. In the first, you can show your slides. In the second solution below, you can run your Keynote presentation inside Zoom.


1) If you have Keynote versions up through 10.0, you can't run Keynote in Zoom but you can show slides. The easiest solution I've found is to export my Keynote to PDF and, when doing so, selecting the "builds" option. Now I can show my entire presentation within Zoom by doing a share screen with the PDF. While this does lose the transitions and animations, you can show your full presentation, bullet by bullet in the sequence you've set up.


2) With version 10.1 of Keynote, Apple has now made it possible to run Keynote presentations within Zoom! Hooray! This runs the presentation in all its glory, with every beautiful slide transition, animation, and video - you're showing the full Keynote experience within Zoom.

  • Launch Keynote.
  • In Keynote's Play menu, select "Play Slideshow in Window."
    • I resize the window to remove all the black areas around my presentation.
  • Now open up Zoom.
  • Select "Share Screen"
    • Make sure to click the "Optimize Screen Share for Video Clip" if you have videos and animations in your Keynote 10.1 file, and then
  • Click the blue "Share" button.


Voila! You're in business.

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May 26, 2020 7:12 PM in response to jorgefromcarparica

I've used the Export as HTML solution since my BNI chapter went online two months ago. It great until last week. We added a countdown timer to keep everyone on time with their presentations, but I couldn't get the slide to advance on the mouse click until the countdown was over. I tried using the right bracket, but that doesn't solve the problem either.


It would be nice if Apple could just update Keynote to work with some simple functions that Microsoft Office utilizes. As much as I like Apple and appreciate the fact they provide their own software pre-installed, the office software programs still leaves something to be desired with simple-to-fix glitches the Microsoft has ironed out.

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May 30, 2020 6:37 AM in response to jorgefromcarparica

Yes, I have this problem. My Institute uses both Zoom and WebEx. Keynote presentations only work in full screen, but I need the video conferencing windows. If I don't use the presentation mode in in Keynote I loose the builds on my slides.


I have tried exporting the presentation to HTML, and presenting it in Safari, but I find that slides get stuck and fail to advance, and then the presentation catches up and advances several steps because I've clicked multiple times to try and wake it up!


So my best option is to create the presentation in Keynote, then export it and present in Powerpoint in its windowed presentation mode.

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May 30, 2020 3:09 PM in response to jilbert

I have found a workaround that works for me. I have a Mac Mini on my home network which I can connect to using screen sharing, and I run the Keynote presentation on it. I then share the screen sharing window in Zoom or WebEx. It works well, really fast and responsive compared to Keynote's exported HTML in Safari. I can use the Displays control panel on the Mac Mini to set screen resolution, and therefore a suitable window size, and the toolbar in the screen sharing window can be hidden to provide a nice minimal appearance.


I can continue editing in Keynote on my desktop, and because my Keynote presentation is saved in iCloud edits sync instantly to Keynote on my Mac Mini, so no more exporting from Keynote after a last minute tweak!

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Jun 9, 2020 8:20 AM in response to jorgefromcarparica

This is a huge ****, and the only solution is to use two machines. There are several options once you have the second machine, however.


The easy solution is to run two zoom sessions, one on each machine, and then share the screen on the keynote machine (do that before you launch keynote). The obvious downside is that you have to juggle two machines and need the bandwidth for running two zoom sessions.


If you want to use OBS Studio, Wirecast, or equivalent so that you can capture the whole session or have a single video feed with both you and keynote in it, things are harder. I use https://www.airserver.com/Mac (which is an airplay receiver for the mac). You can then cast the Keynote machine (which can be an iPad) into the main Zoom machine using airplay, and it shows up in a window. The main downside is that you lose some resolution (it maxes out at 1080p). I’ve been told that you can do something similar with sidecar, but my main machine is a trash-can MacPro, and Apple doesn’t support sidecar on that machine (don’t get me started).


The third (even more expensive) option, which doesn’t come with a resolution hit, is hardware. Attach a video-capture device like a BlackMagic Ultrastudio (or a cheaper IOGear HDMI-to-USB-C converter if you have a USB-C input available) to the keynote machine, which will treat it as another monitor. Then plug the video output from the capture device into the second machine, which will treat it like a camera. That “camera” can be fed directly into zoom, or you can run it through Wirecast/OBS and use a virtual camera to feed the processed image into zoom.


The notion that everybody is doing presentations with a projector makes no sense in 2020, particularly now that we’re all working from home, but Apple seems oblivious (as usual). Having to jump through hoops like this is ridiculous.




[Edited by Moderator]

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Jun 9, 2020 9:20 AM in response to allen.h

I'm using the Mac's built in app. In Finder in the Go menu I choose "Connect to Server… ⌘K" and, for example, to connect my Mac Mini I type: "vnc://192.168.0.21", that being the IP address of my other machine on my home network. Screen Sharing and / or Remote Management needs to be enabled in the Sharing panel of System Preferences of the remote machine.

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Jul 4, 2020 10:30 AM in response to jilbert

Here it is July 4, Apple has received much input about the simple lack of a Keynote windowed mode, for those of us using Zoom, since March and still NOTHING. This is 5 months! I even tried doing a Keynote over the web from my iCloud account on Safari but it also takes over the entire screen with no options. Come on Apple! We hear great solutions on this thread (and there are some others) but they are all work-arounds with various issues involved. I think I have sent feedback on it 3 or 4 times. PLEASE - if you are in this boat please send Apple feedback and request this feature. It is critical!!!

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Jul 10, 2020 10:03 AM in response to allen.h

Here’s a quick workaround: If you have an iPhone, open the Key it’s presentation on your Mac and then open the Keynote app on your iPhone. When you run your Keynote presentation from the iPhone, clicking the icons at the top of the iOS Keynote allows you to view previews of transitions and next slides in addition to viewing the current slide.

I tried this yesterday with Keynote 10.0 and new version 10.1 to prepare for my next online classes and it works without any hitches.

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Jul 12, 2020 10:28 AM in response to LearningAgent

Yes, v10.1 adds a Play Slideshow in Window command which makes it super-easy to share slides in a Zoom session... but what about the slide navigator? What about my presenter notes? What about the Presenter View?


Can we somehow enable these features to show in a window as well?

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Jul 12, 2020 12:33 PM in response to sdimbert

If you have an iPhone, you can run the Keynote presentation on your Mac from iOS Keynote and view all the notes, transitions, upcoming slides and bullet points there. That’s what I’m doing to run Keynote in Zoom - I can see all my notes and upcoming bullets or slides while everyone watching Zoom can only see the Keynote presentation running.


Hope that can help you access your great notes and more while you’re showing your brilliance to audiences through Keynote on Zoom!

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Jul 12, 2020 12:51 PM in response to LearningAgent

This is certainly a kludge. I could bring my iPhone or iPad to my teaching lab (none on the same wifi networks) and look at the presentation on one of those as I play through the presentation on the main iMac but this is just something else that will mess up smooth presentation. Keynote really needs a separate window that can, at least, show presenter notes and upcoming slides.

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Jul 12, 2020 12:53 PM in response to Arthur Busbey

Also, like many nowdays, I'm presenting in video. I use a teleprompter for displaying the slides. Having to look down at my phone defeats the whole purpose of the teleprompter. Two windows, one with the slides and another with the preview/notes (or three windows, one for each), is essential for me.

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Jul 17, 2020 9:06 AM in response to LearningAgent

I was so pleased that Keynote 10.1 added the Play Slideshow in Window option... it does make it soooooo much easier when using Zoom.


However, it does NOT give a 'Presenters Display' option in this mode... and I rely on the Speakers Notes in particular (to highlight stuff I want to talk about but may not be on the actual slides). I also like to see the next slide coming up and use the timer option to help keep me on schedule.


I do have multiple monitors connected (iMac and another monitor in Portrait mode)


Hopefully Keynote 10.1.1 or 10.2 bring us the Presenter Screen in a Window

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Jul 30, 2020 7:22 AM in response to athoy224

Athoy224,


Keynote 10.1 INTRODUCED the Play in Window option — but was NOT included was the 'Presenter Screen' where the Speaker Notes, a clock/timer and the next and/or current slide. These are normally shown on a different screen (usually your laptop or iPad) so the audience can’t see them and the main slide slide is shown on the projector.


what we are now looking for is a seperate WINDOW of the Presenter Screen so we can see our speaker notes etc when presenting in a window for sharing to Zoom etc

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Jul 30, 2020 11:13 AM in response to LearningAgent

I am so glad the answer was as simple as downloading the new version of keynote and following your option two, this is way better! For anyone else it might help (can't update Keynote for some reason?), my janky workaround was:


3) Load keynote on your iPad and then present there - download the Keynote App on your iPad and download the presentation. Then from Zoom press the green screen share button and choose "from iPad via Airplay" or "from iPad/iPhone via cable" - this was my stopgap solution so I could keep my movies and animations. In my experience sharing over AirPlay worked, but would get "stuck" on a slide and not update in Zoom even though I had moved on. The cable worked fine.


Thank goodness the desktop version added this feature, I was literally about to convert my presentations to powerpoint (yuck!) just so I could use my nice dual monitors. Before this update, Keynote would use BOTH of my monitors to present the slideshow, full screen in both, hiding all Zoom controls and participants. So annoying since this is part of why I bought the extra monitor, to have more Zoom real estate.

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A windowed play session mode in Keynote

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