A windowed play session mode in Keynote

There is a "windowed" slideshow mode. Click Play-> Play Slideshow in a window.

Can you connect to a second display? If so you can have all of Zoom's interactive features and Keynote with presenter display too.

What works for me:

1. Have two displays in use and set as an extended desktop
2. Open your Keynote presentation but don't play yet
3. Start Zoom meeting
4. Connect to your Zoom meeting using a 2nd device - an iPhone or iPad is fine (watch out for feedback!)
5. In Zoom, Share Screen and select your Keynote presentation
6. In Zoom, click Participants and More... Chat to get floating windows for these functions as needed
7. Play your Keynote presentation
8. Check what is visible on your other device, if it is the presenter display switch slideshow and presenter display using the shortcut "x"
9. Customise presenter display to leave space for those floating windows from 5)
10. Admit your participants from the waiting room

It looks a lot more complex to read than it is to do!

I agree, it would be great to be able to do this without a second display connected. Also thank you for sharing the PPT tip - I use both and didn't know about that one - but I much prefer Keynote!

Hope that answers your question.

This is a huge ****, and the only solution is to use two machines. There are several options once you have the second machine, however.

The easy solution is to run two zoom sessions, one on each machine, and then share the screen on the keynote machine (do that before you launch keynote). The obvious downside is that you have to juggle two machines and need the bandwidth for running two zoom sessions.

If you want to use OBS Studio, Wirecast, or equivalent so that you can capture the whole session or have a single video feed with both you and keynote in it, things are harder. I use https://www.airserver.com/Mac (which is an airplay receiver for the mac). You can then cast the Keynote machine (which can be an iPad) into the main Zoom machine using airplay, and it shows up in a window. The main downside is that you lose some resolution (it maxes out at 1080p). I’ve been told that you can do something similar with sidecar, but my main machine is a trash-can MacPro, and Apple doesn’t support sidecar on that machine (don’t get me started).

The third (even more expensive) option, which doesn’t come with a resolution hit, is hardware. Attach a video-capture device like a BlackMagic Ultrastudio (or a cheaper IOGear HDMI-to-USB-C converter if you have a USB-C input available) to the keynote machine, which will treat it as another monitor. Then plug the video output from the capture device into the second machine, which will treat it like a camera. That “camera” can be fed directly into zoom, or you can run it through Wirecast/OBS and use a virtual camera to feed the processed image into zoom.

The notion that everybody is doing presentations with a projector makes no sense in 2020, particularly now that we’re all working from home, but Apple seems oblivious (as usual). Having to jump through hoops like this is ridiculous.

[Edited by Moderator]

My solution is to make use of Zoom's ability to share the screen of an iphone or ipad connected by a cable to the computer. I run the Keynote presentation on my phone, which lets me keep all the Zoom functionality up on my computer screen. And it allows me to toggle between Keynote and a Mentimeter poll which I am running in Chrome.

've found two solutions for Keynote presentations in Zoom - sounds like several folks have posted here about wanting to combine Keynote with Zoom. In the first, you can show your slides. In the second solution below, you can run your Keynote presentation inside Zoom.

1) If you have Keynote versions up through 10.0, you can't run Keynote in Zoom but you can show slides. The easiest solution I've found is to export my Keynote to PDF and, when doing so, selecting the "builds" option. Now I can show my entire presentation within Zoom by doing a share screen with the PDF. While this does lose the transitions and animations, you can show your full presentation, bullet by bullet in the sequence you've set up.

2) With version 10.1 of Keynote, Apple has now made it possible to run Keynote presentations within Zoom! Hooray! This runs the presentation in all its glory, with every beautiful slide transition, animation, and video - you're showing the full Keynote experience within Zoom.

• Launch Keynote.
• In Keynote's Play menu, select "Play Slideshow in Window."
  • I resize the window to remove all the black areas around my presentation.
• Now open up Zoom.
• Select "Share Screen"
  • Make sure to click the "Optimize Screen Share for Video Clip" if you have videos and animations in your Keynote 10.1 file, and then
• Click the blue "Share" button.

Voila! You're in business.

Yes, v10.1 adds a Play Slideshow in Window command which makes it super-easy to share slides in a Zoom session... but what about the slide navigator? What about my presenter notes? What about the Presenter View?

Can we somehow enable these features to show in a window as well?

I have found a workaround that works for me. I have a Mac Mini on my home network which I can connect to using screen sharing, and I run the Keynote presentation on it. I then share the screen sharing window in Zoom or WebEx. It works well, really fast and responsive compared to Keynote's exported HTML in Safari. I can use the Displays control panel on the Mac Mini to set screen resolution, and therefore a suitable window size, and the toolbar in the screen sharing window can be hidden to provide a nice minimal appearance.

I can continue editing in Keynote on my desktop, and because my Keynote presentation is saved in iCloud edits sync instantly to Keynote on my Mac Mini, so no more exporting from Keynote after a last minute tweak!

There is another way to do this.

Use the Advanced Sharing Option in Zoom:

And Set Up the Zoom Portion of Screen Frame before like this:

Of course Animations won't work in the manual way, But that's a quick work around I am planning to do tomorrow.

Yes, I have this problem. My Institute uses both Zoom and WebEx. Keynote presentations only work in full screen, but I need the video conferencing windows. If I don't use the presentation mode in in Keynote I loose the builds on my slides.

I have tried exporting the presentation to HTML, and presenting it in Safari, but I find that slides get stuck and fail to advance, and then the presentation catches up and advances several steps because I've clicked multiple times to try and wake it up!

So my best option is to create the presentation in Keynote, then export it and present in Powerpoint in its windowed presentation mode.

Here it is July 4, Apple has received much input about the simple lack of a Keynote windowed mode, for those of us using Zoom, since March and still NOTHING. This is 5 months! I even tried doing a Keynote over the web from my iCloud account on Safari but it also takes over the entire screen with no options. Come on Apple! We hear great solutions on this thread (and there are some others) but they are all work-arounds with various issues involved. I think I have sent feedback on it 3 or 4 times. PLEASE - if you are in this boat please send Apple feedback and request this feature. It is critical!!!

Athoy224,

Keynote 10.1 INTRODUCED the Play in Window option — but was NOT included was the 'Presenter Screen' where the Speaker Notes, a clock/timer and the next and/or current slide. These are normally shown on a different screen (usually your laptop or iPad) so the audience can’t see them and the main slide slide is shown on the projector.

what we are now looking for is a seperate WINDOW of the Presenter Screen so we can see our speaker notes etc when presenting in a window for sharing to Zoom etc

Jorge's response to this is exactly right. Being able to present the slides in this "windowed" mode, rather than having it go to full screen, is what's needed if you want to share the presentation on a Zoom call or similar. Currently exporting the Keynote presentation to html and then opening that in a browser (and then sharing that browser tab in Zoom) is the work-around I'm using. I hope they fix/add this in Keynote.

I agree ... Keynote, you need to step it up. Unfortunately, I am switching to PowerPoint to get done what I need done for max flexibility, client/ webinar participant experience and beautiful slides.

I am exporting slides as hi-res PNG image files and dropping the pics into full 1920x1280 PPT Slides.

It works; however should not be necessary.

Again, we all implore you, Apple team, to get this done and QUICKLY!

Thanks!

BH

Open the PowerPoint file in Keynote (File > Open)

export to html File > Export > HTML

to play in a window: open the folder created by keynote then double click the file called Index