User profile for user: kelpcathedral
kelpcathedral Author
User level: Level 1
26 points

Shared outlook calendars not visible on macbook, but appear in iphone

Several calendars have been shared with me through my Microsoft Outlook/Exchange account. My Exchange account is connected to both my Macbook and my iPhone. I can view my personal Outlook calendar on both devices, but calendars that have been shared with me only appear on my iPhone and are missing from my Macbook.


I've seen advice suggesting that you go to accounts and add users who shared calendars with you to the delegation tab. I tried that and it says I have no access under calendars. I never had to do this for my iPhone and everything works perfectly.


Any help would be greatly appreciated - I'm missing appointments because I can't see them on my Macbook :(

MacBook Pro 16″, macOS 10.15

Posted on Oct 13, 2020 6:55 PM

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User profile for user: Darin Spence
Darin Spence
User level: Level 1
14 points

Posted on Apr 24, 2021 3:21 PM

@DelegatorNH, you identified the issue, thanks! Here's how I got the Exchange Calendar Sharing working on Apple Calendar:


Apple Calendar only sees an Exchange Shared Calendar with the Can View All Details permission:



The User sharing their exchange calendar can fix this:

    1. Login to Outlook.com
    2. Click Calendar, then click the 3-dots next to their Calendar, and click Sharing and Permissions
    3. First, set People In My Organization = Can View All Details
    4. If that doesn't work, search for the User you want to share the calendar with, then set the permission to Can View All Details


The Exchange Admin can also fix this:

I worked with Microsoft on this, and we used this Power Shell command to set the "Can View All Details" permission on the user trying to share their calendar:

PS
C:\WINDOWS\system32> Set-MailboxFolderPermission -Identity
SharedCalendarUser@yourdomain.com:\Calendar -User WantstoViewCalendarUser@yourdomain.com -AccessRights Reviewer
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User profile for user: DelegatorNH
DelegatorNH
User level: Level 1
29 points

Apr 24, 2021 4:33 PM in response to Darin Spence

Thanks, but what you described is exactly what I said — calendars are only visible if shared such that people can view all details. There are plenty of reasons that sharing only the fact that one is busy makes sense, and plenty of cases where setting an event as private is too much. I would like to be able to share my calendar so that my colleagues can see when I am busy without them seeing the other attendees, or the zoom details, or all my meetings.

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User profile for user: injobln
injobln
User level: Level 1
4 points

Dec 10, 2020 3:02 AM in response to kelpcathedral

Hi kelpcathedral,


Other people's calendars were also gone from our outlook calendars when we switched to the "New Outlook"

I just tried something and it seems to have worked for us.


The person who wants to share, the 'sharer' did this:

In the My Calenders list, next to the calendar you wish to share, there are three dots to the right, click on these and under "Sharing Permissions" there is a list of the people with shared access.


The 'sharer' deleted all of the old permissions and added them again.


After the 'sharer' added the sharing permissions, the 'sharie' received an email informing of the new share.


In the email there was a button at the top asking to to accept, after accepting, the shared calendar appeared in the 'sharie's' "People's Calendars" listing.


I hope this works for you too.

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Shared outlook calendars not visible on macbook, but appear in iphone

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