How can I keep tables aligned when they're resized?

I use Numbers as part page layout, part spreadsheet. I have two tables on a page. One table is a list of items, quantities, and pricing. The second table, below the first table but snuggled up right to the bottom of the first table adds up the pricing from the first table and breaks out other costs, discounts, etc..


The problem is when I hide or add rows in the first table, the second table jumps around and is no longer snuggled up to the bottom of the first table. I'd like the second table to be "pinned" to a specific place on the first table and just travel up or down the page as needed.


I can't seem to figure out how to make this happen.

MacBook Pro 17″, OS X 10.11

Posted on Mar 25, 2022 12:08 PM

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Posted on Mar 27, 2022 4:53 AM

Hi FleursDuMois or JRiether (I am not sure),


You need a tiny gap between the two tables to tell Numbers that they are separate tables, and you have not "merged" two tables into one table. Sometimes, Numbers is too clever and makes a guess as to our aim.


I have hidden the Title of Table 2.



Now add another row to table 1 with new data


Regards,

Ian.



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6 replies
Question marked as Top-ranking reply

Mar 27, 2022 4:53 AM in response to JRiether

Hi FleursDuMois or JRiether (I am not sure),


You need a tiny gap between the two tables to tell Numbers that they are separate tables, and you have not "merged" two tables into one table. Sometimes, Numbers is too clever and makes a guess as to our aim.


I have hidden the Title of Table 2.



Now add another row to table 1 with new data


Regards,

Ian.



Mar 26, 2022 8:38 AM in response to FleursDuMois

Hi FleursDuMois,


This may work for you.

You can have up to 5 Footer rows in a Numbers table.

Here is a table with 1 header row and 5 Footer rows. I added colour fill to those rows to make them stand out.


The Footer rows can contain formulas to calculate results from the body of the table. When you add or delete (or hide) rows, the table will resize and the Footer rows will move with the table.


Regards,

Ian.

Mar 29, 2022 12:14 PM in response to Yellowbox

Thank you, Ian. This does appear to be the issue I was having as I had a couple blank rows in Table 1 for formatting reasons, and Table 2 was overlapping those rows. Cleaning that up fixed the problem.


However, this did uncover what I suspect is a bug. Adding/showing/removing/hiding rows and the tables slide around as expected. But I'm now using the Organize capability with a hidden column to intelligently hide and show rows. When Organizing with a Filter to accomplish automatic row showing & hiding, the rest of the elements on the page stay fixed as if they were locked in place. Ugh!

Mar 26, 2022 1:25 PM in response to Yellowbox

Thank you, Ian, but without going into boring detail...suffice it to say I need about 12-15 rows in the 2nd table. I also am in the camp that each table should serve its purpose...not fall into the monolithic Excel spreadsheet model.


I've had Numbers spreadsheet pages where the tables would behave, but there's no documentation to explain why tables shift around under what circumstances. I lock everything on the page that must stay in place, but these other table elements must float together, "pinned" to one another.


If grouping could be adapted to this purpose, that would make logical sense. Alas, it doesn't appear you can group tables. ...And even then would that guarantee they'd stay pinned together the same way as their rows and/or columns add or contract?

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How can I keep tables aligned when they're resized?

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