Apple Numbers pivot table does not count blank cells

I have a Numbers spreadsheet and one of the columns is text. Some of the rows in that column are empty. I create a pivot table and want to get a count of all the occurrence of text values in that column. So for example, I have "Required", "In Progress", "Not Required" plus as mentioned, some of the cells are empty. In the resultant pivot table I get the correct count of the number of occurrences of the above values. A row is generated for the empty cells called "(blank)" but the count is 0 which is wrong because I have many blank cells. I tried changing the source table column cell data format from "Automatic" to "Text" but the results are the same. I also have tried putting a space in the blank cells and the pivot table creates new a row where the row name is empty (likely there is a single space in it) and correctly counts the number of rows I've put a space in. The "(blank)" row is still there and the count is still 0.


How can I count those empty cells in the pivot table? I'd like this to be part of the pivot table functionality. I know I can set up separate formulas to do that but that defeats the purpose of the simplicity of a pivot table. I'm thinking that this is either a bug with pivot tables or an option that is not available or I haven't found.


Thanks in advance!

Posted on Jun 2, 2022 6:56 AM

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6 replies

Jun 3, 2022 9:13 AM in response to NdrwOe

You could put the word "blank" or "--" or something else in those cells that are blank. You did it with a space before but then the label for that row in the pivot table appears empty. If you only have three choices + "blank" for the data in this column, you can make it a pop up menu with "blank" or "--" as the first item.

Jun 2, 2022 7:48 AM in response to NdrwOe


NdrwOe wrote:

I'm thinking that this is either a bug with pivot tables or an option that is not available or I haven't found.


I can reproduce that behavior here.




I think it is unintuitive behavior, and a bug. You might consider giving feedback to Apple via Numbers > Provide Numbers Feedback in your menu.


SG

Jun 3, 2022 7:04 AM in response to Ralf-F

Thanks Ralf! You've given me a workaround. In my case I don't have to add a separate column, I just have to pick a column where an entry is mandatory for every row and then use the summarize count(all) option. However, if I want the column name to reflect the values I'm measuring then I have to add the new column as you've recommended and duplicate the column name. Thanks for looking at this.

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Apple Numbers pivot table does not count blank cells

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