How do I trim an insanely large amount of system data?

My MacBook's storage is full, and it's because I have an insanely large amount of system data. It makes no sense. I mostly use Word and Chrome, and I store a ton in iCloud. What could be causing all of this to fill up? It doesn't make sense, and I can't find a way to fix the problem until I understand the cause.


I no longer even get the option to optimize, not that it ever did the trick.



Could it somehow be related to my iPhone, iPad or iCloud?


Thanks in advance for any guidance you can share.


MacBook Pro

Apple M1 chip, 2020

Ventura 13.1 (not the ios listed below)

MacBook Pro 13″

Posted on Jan 30, 2023 10:47 AM

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15 replies

Jan 30, 2023 11:44 AM in response to Rona xxx

Here is an article explaining what the system (or other) storage contains:


See used and available storage space on your Mac – Apple Support (UK)


The main problem Apple created (in my humble opinion) was to make the category inaccessible. About the only thing that might take up room there that you can do something about are Time Machine snapshots. Sometimes pruning that and restarting will greatly reduce the space being used.


https://derflounder.wordpress.com/2018/04/07/reclaiming-drive-space-by-thinning-apple-file-system-snapshot-backups/

Jan 30, 2023 11:41 AM in response to Rona xxx

The Finder does not easily show you what is in System Directories.


In the article I referenced, after discussing built-in methods:


... it’s often easier to use a disk management utility to identify the larger files. Personally, I use the free Disk Inventory X; another option is the free OmniDiskSweeper

There are also apps on the Mac App Store that offer similar features, such as DiskSight and Diskopolis. These apps do not distinguish what is in Other, but they will show everything taking up space on your drive and allow you to sort it by size and to find it, regardless of whether About this Mac > Storage puts it in a specific category or in Other. 


unlike automatic "Cleaner Apps" these Utilities do not keep scanning your files non-stop and deleting things willy-nilly.

You run them,

they search for a bit, then tell you about it,

then YOU decide what stays and what goes.

Then you say QUIT and they stop doing stuff.

Jan 30, 2023 11:07 AM in response to Rona xxx

Thanks for this. So I guess the takeaway is that I should try one of the third-party cleaners?


Also, it doesn't make sense to me that my System Data section is so very large. I know people who use big bulky programs like Photoshop and Lightroom; their gray area is tiny.


I need to trim, but I also need to understand the source of the problem.

Jan 30, 2023 11:23 AM in response to Rona xxx

DO NOT use an automated cleaner program on your Mac. Ever.

They are worse that guessing, and can cripple your Mac. We see sad stories here every week.


The simple Utilities mentioned in that article will quickly identify the biggest files, and if you want help with 'what exactly is that' and 'can I safely throw it away?' Readers are eager to assist.

Jan 30, 2023 11:32 AM in response to Grant Bennet-Alder

That's what I thought. I did this once before and the Utilities didn't answer the question as to why I have so much system data, although it was great at showing what I can delete in terms of "normal" files.


Would you mind spelling out to me how to get to Utilities? Is it what I get for searching for Utilities?


The results looks like this. I can't imagine that's all of it, and I don't know what most of them are so I'd be afraid to delete them.



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How do I trim an insanely large amount of system data?

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