Using Powerpoint questions

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Level 1

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Using Powerpoint questions

There are serious days when I truly regret switching from a PC to Mac. This is one of them.

I am creating powerpoints with a voice over and I present them two different ways. One as the video (no problem there) and the other as a PDF. In a PC, you can easily save a powerpoint as a PDF w/notes. You can set the number of slides per page etc. You simply go to print, switch from your printer to PDF and pick the options you want. It saves to your computer and you can then upload it where ever. Students like this because they can take notes next to the slide.

I don't have an option on my printer screen to change to print to PDF (going to my computer). I can print AS a PDF powerpoint with notes but I can't save it to my computer. I certainly do not want to print and then scan it back in.

I can not find a single tutorial that has a thing to do with the most recent version of Powerpoint.

Note that since this is university driven, I am using Microsoft 365 as the program. But I can't find any instruction anywhere on how to add Print to PDF as an option through Mac on my printer drop down. It just shows my printer.

How do I add print to PDF through the Mac?

I have the latest software version if that matters.

Mac mini 2018 or later

Posted on Feb 5, 2023 1:05 PM

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Answer 1

VikingOSX

Level 10

123,764 points

Feb 5, 2023 5:38 PM in response to LyndaElaine

There is no Print to PDF feature with Powerpoint, or other macOS applications as there is no virtual printer configured. You use either:

File menu > Save As… PDF
File menu > Print… > PDF > Save as PDF

Tested: macOS Ventura 13.2, Powerpoint 16.69.1

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Answer 2

LyndaElaine Author

Level 1

5 points

Feb 8, 2023 6:03 PM in response to VikingOSX

Powerpoint definitely has a print to PDF with notes. Been using it for years with a PC. It doesn't print any notes/comments from the slide show. It prints the actual slide show with lines next to the slides to take notes on. You can set it to a lot of configurations.

Every single printer I have every owned when hooked up to a PC has an option to 'print' to PDF which allows you to save it to your harddrive as a file.

The same printer hooked up to the Mac doesn't give you that option.

Printing to PDF isn't a virtual printer. I know how to SAVE as a pdf but that is just the slides. If offers no flexibility to students if they chose to print or take notes on their laptop.

Thanks anyway,

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Answer 3

VikingOSX

Level 10

123,764 points

Feb 9, 2023 4:15 AM in response to LyndaElaine

The Powerpoint implemented on macOS takes advantage of this operating system and the Windows implementation of Powerpoint has its separate implementation that capitalizes on what Windows allows it to do with Windows versions of MS Office applications.

You keep iterating about every printer you have connected to a PC allows print to PDF. You can still do that on the Mac as I have described, but not perhaps as you are accustomed to in WIndows. It is also a function of the printer driver implementation that is likely different between Mac and Windows.

You should take up your Powerpoint on Mac implementation issues with Microsoft, or engage in the Microsoft Powerpoint community of Mac users.

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