How to organize Photo Library by Date on Mac?

how do I get our photo files or automatically re-arrange themselves by date. If I open a photo, click on the little i inside a circle to bring up the info about that photo, the photo will already have a date, but that is the date the photo was entered into our photo collection. It may not represent the actual date the photo was taken. In the upper right corner of the info "card", the first line is where i will put the description about the photo. Exa: Joe and Friends. The second line is a number prior to the description of the type of photo. Exa: img820.jpeg. The next line has the date that the photo was entered into our collection (we have scanned numerous old photos and they show the date they were scanned into our library). If I was to change that date to show the year first, followed by the month and then the date; go to image and hit ADJUST DATE & TIME - once I have done this to all the photos in our library and hit VIEW and then SORT - will the computer automatically re-arrange all of our thousands of photos according to the year, and then the month and finally

the day? For multiple photos that need the same day, can I assign a letter, a, followed by the next photo being 1950, June 24b etc. Thanks for your suggestions


[Re-Titled by Moderator]

iMac 21.5″, macOS 14.4

Posted on Mar 26, 2024 2:15 PM

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Posted on Mar 27, 2024 2:16 PM

The answer to your question was yes-- "View>Sort>Keep sorted by oldest first' means the date that is shown in the info window. That date is, as Old Toad has said, the Capture date if it's recorded in the metadata, or it's the file creation date if the capture date is empty. As you say, you can add a capture date with "ADJUST DATE & TIME."


I'll tell you that I found ADJUST DATE & TIME to be pretty awkward for lots of scanned pictures with randomly arranged dates. I have used the title field to enter "1982 10 21 Joe and Friends," or, if I'm less sure, "1982 Joe and Friends." If there are several of them, I may make it "1982 10 21 -01- Joe and Friends," etc. And then I sort by title. When I find that I have the date wrong, it's pretty easy to change.


The downside is that titles don't work in iOS. So you have to copy all titles into the caption field, anyway.

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Question marked as Top-ranking reply

Mar 27, 2024 2:16 PM in response to MargyTwitt

The answer to your question was yes-- "View>Sort>Keep sorted by oldest first' means the date that is shown in the info window. That date is, as Old Toad has said, the Capture date if it's recorded in the metadata, or it's the file creation date if the capture date is empty. As you say, you can add a capture date with "ADJUST DATE & TIME."


I'll tell you that I found ADJUST DATE & TIME to be pretty awkward for lots of scanned pictures with randomly arranged dates. I have used the title field to enter "1982 10 21 Joe and Friends," or, if I'm less sure, "1982 Joe and Friends." If there are several of them, I may make it "1982 10 21 -01- Joe and Friends," etc. And then I sort by title. When I find that I have the date wrong, it's pretty easy to change.


The downside is that titles don't work in iOS. So you have to copy all titles into the caption field, anyway.

Mar 28, 2024 2:56 AM in response to MargyTwitt

What is the source of your photos? If the photos have been taken with a digital camera and you imported them from the camera or a smart phone, they should showing the correct date in the info, Richard mentioned. There might just be an offset, if they have been taken in a different timezone, or if the date in the camera has not been set correctly.


For photos that have been shared with you or photos you downloaded somewhere ore scanned from prints or slides, the date may need adjusting.


When I am adjusting the dates os scanned photos, I am collecting the photos taken at the same time and at the same place in an album (a top level album right below my albums), then drag them into a chronologically correct sequence. Confining them in an album is safer when batch changing the location, the keywords, the titles.

To batch change the date and time I am adjusting the date and time of the first photo in the album, then select them all with ⌘A and run an Apple Script, see: Script: Batch Change the Date and Time to a Fixed Date

This script will copy the date and time from the fort photo to all other selected photos, and increment the time by a fixed amount, between successive photos, so they will remain sorted in the correct order, when sorting them by the date. essentially this command is simulating the batch changing of the date and time from the good old iPhoto, one of the best features of iPhoto that we have lost. The script is only working for top level albums, that I why we need to create the album outside any folder.


If all photos in the album should have the same location and keywords, titles, caption, I am using this version of the script: Script: Lift and Stamp all Metadata from one Photo to All Other Selected Photos

It will lift and stamp all metadata from the first photo to the other selected photos, while incrementing the date by a fixed amount between successive photos.







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How to organize Photo Library by Date on Mac?

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