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Level 5

4,186 points

I'm having trouble understanding how the Address Book “works”.

I like to have one card for each organization not each Person, if that is possible.

For example, Thunderbirds Organization: Jeff Tracy, Lady Penelope, Mr hackenbaker. On the same card.

Is it possible to have all 3 names on the same card? I am successfully able to enter all this into the Address Book. However, when using the addresses to prepare e-mails I often find that the names get mixed up. ( Apple Mail usually puts the name of the 1st person in the group in front of the e-mail address that I select, rather than the actual name of the person that goes with that e-mail address.)

Having multiple people from the same organization on the same card seems to make sense for me. Some have advised me that I need to create a separate card for each and every person! Is that true?

Suggestions appreciated.

HackenbackerHackenbackerssss

Posted on Apr 24, 2013 7:51 PM

17 replies

Barney-15E

Level 10

112,800 points

May 5, 2013 12:37 PM in response to Csound1

As CSound suggests, make a group. If you don't need the group to sync to your phone or tablet, a Smart Group is a good choice. You add a Smart Group and tell it to find all the cards that have the company set to whatever the company is. Then, when you add a person and add that company name to the card, the Smart Group will update to include that person.

Unfortunately, they don't sync to your phone, so if you need that capability, you just have to drag them into the normal group.

Csound1

Level 9

59,973 points

May 5, 2013 2:28 PM in response to Barney-15E

Barney-15E wrote:

As CSound suggests, make a group. If you don't need the group to sync to your phone or tablet, a Smart Group is a good choice. You add a Smart Group and tell it to find all the cards that have the company set to whatever the company is. Then, when you add a person and add that company name to the card, the Smart Group will update to include that person.

Unfortunately, they don't sync to your phone, so if you need that capability, you just have to drag them into the normal group.

Just to clarify that last paragraph, the cards will sync to your phone, the smart groups will not. (and if that was already clear, ignore it and apologies to Barney)

I'm having trouble understanding how the Address Book “works”.