How to print in black and white from Microsoft Word?

Question

How to print in black and white from Microsoft Word?

So I'm out of cyan toner, and my printer is capable of printing in black and white. However, for the life of me I cannot figure out how to send a black and white print command from Word for Mac. I've tried looking for the option, but I can't find anything in the print command window. I'm currently running Yosemite. I've even tried printing from Preview, but the option isn't available there either.

Anyone know how to fix this?

MacBook Air, OS X Yosemite (10.10.2)

Posted on Mar 22, 2015 6:42 AM

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Answer 1

Mar 22, 2015 6:49 AM in response to gettingaPCnexttime

What is the brand/model of your printer?

Could you please post a screenshot of the Print dialog window.

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Answer 2

Mar 22, 2015 7:01 AM in response to gettingaPCnexttime

From MS Word 2011, you should see this option when you go to

File =====> Print

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Answer 3

Mar 22, 2015 7:29 AM in response to gettingaPCnexttime

Hi, thanks for your replies. I have a Xerox WorkCentre 6505N. This is what the print command looks like.

\

If I click presets, this is what I get.

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Answer 4

Mar 22, 2015 7:38 AM in response to gettingaPCnexttime

It looks like you have the generic AirPrint driver installed, that has only a subset of the printer's features.

Get the latest Xerox printer driver from here

http://www.support.xerox.com/support/workcentre-6605/file-download/enus.html?ope ratingSystem=macosx1010&fileLanguage=en&…

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Answer 5

Mar 22, 2015 7:44 AM in response to gettingaPCnexttime

Please also click on Copy & Pages drop down menu. Can you see "Printers features" or something like that. If so, that is the Xerox specific sub menu.

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Answer 6

Mar 22, 2015 8:13 AM in response to Alberto Ravasio

This is what I get if I click copies and pages. I tried installing the driver, but when my computer was searching for the printer it wouldn't show up in the list for some reason. I just clicked "install without printer" and saw if it made any difference, but it didn't.

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Answer 7

Mar 22, 2015 8:20 AM in response to gettingaPCnexttime

Go to System Preferences -> Printers & Scanners

post the screenshot, please.

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Answer 8

Mar 22, 2015 8:26 AM in response to Alberto Ravasio

Here it is.

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Answer 9

Mar 22, 2015 8:33 AM in response to gettingaPCnexttime

You have 2 printers queues. The one highlighted is using the Generic PostScript driver, that is not Xerox specific, but should let you print B&W too.

Do you know the IP address of your printer?

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Answer 10

Mar 22, 2015 8:37 AM in response to Alberto Ravasio

No, I don't know the IP address unfortunately... so if the Generic PostScript driver should let me print Black and White, why doesn't it?

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Answer 11

Mar 22, 2015 9:03 AM in response to gettingaPCnexttime

Go to System Preferences -> Printers & Scanners. Click on the + button to add a new printer. Select "Add Printer or Scanner..."

Be sure the Default tab is selected. You should see your Xerox printer inside the box as Bonjour type.

If so, the Name, Location and Use boxes are pre populated. You must concentrate on the box Use. If it does not report Xerox WorkCentre 6605N, click on the drop down menu and click on Select Software...

Inside the Filter box at the top right corner, type 6605. If you previously installed the latest Xerox driver I told you in one of my post, you should see your model printer appearing along with 6605DN. Select 6605N then click OK, then Add button.

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Answer 12

Mar 22, 2015 9:43 AM in response to gettingaPCnexttime

Oops. I realized just now that your Xerox printer is the WorkCentre 6505 and not the 6605. Sorry. The correct driver is the following

http://www.support.xerox.com/support/workcentre-6505/file-download/itit.html?ope ratingSystem=macosx109&fileLanguage=en&c…

Anyway, after you installed the correct driver, the procedure I gave you in my last post still applies.

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Answer 13

Mar 22, 2015 10:20 AM in response to Alberto Ravasio

I installed the correct driver, and reinstalled the printer as per your instructions. Interestingly enough, when I downloaded and installed the driver this time, the process was different. My computer didn't even search for the printer, and the MacBook gave me a warning that I was installing something from an unidentified developer even though I didn't get that warning with the other driver. Anyway, after doing all that, I finally see a Black and White option!

This is what it looks like if I go to Printers and Scanners under System Preferences now: (I deleted the other two printers I had before)

..However when I tried to print I got this:

Is this an unrelated issue?

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Answer 14

Mar 22, 2015 10:46 AM in response to gettingaPCnexttime

gettingaPCnexttime wrote:

I installed the correct driver, and reinstalled the printer as per your instructions. Interestingly enough, when I downloaded and installed the driver this time, the process was different. My computer didn't even search for the printer, and the MacBook gave me a warning that I was installing something from an unidentified developer even though I didn't get that warning with the other driver.

You received the warning because the driver is not digitally signed. Older Xerox printer installer has a different setup process so, what you experienced is normal.

..However when I tried to print I got this:

Is this an unrelated issue?

You mean the "Unable to get printer status"?

It may be related to the SNMP protocol.

Does the printer print?

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Answer 15

Mar 24, 2015 4:47 AM in response to Alberto Ravasio

No, I waited but the printer never actually ended up printing anything. I just got the "unable to get printer status" message.

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