iOS13 Reminders - Outlook Task Categories Disappearing

Since upgrading to iOS 13, I am experiencing a bizarre issue with Exchange Tasks sync’ed to my iPhone XR.  For work and for personal use, I extensively use Outlook Tasks sync’ed through an Exchange account, and I use Outlook Categories to group these into different projects and next actions (GTD-style). Due dates are used to schedule when I need to do these tasks.


I have the Exchange account set up on my phone with Reminders switched on. This means the Exchange Tasks sync to the Reminders app on my phone.  I have used this for as long as I’ve had an iPhone to see my Tasks while on the go, and to quickly enter new Tasks while I’m out and about.  Of course, the Outlook Categories do not sync to Reminders, but I live with this limitation as I can always assign categories when I get back to my laptop.


Since upgrading to iOS 13 (and the problem persists all the way through to 13.3.1), at precisely 09:00 every day, the categories are wiped from any Tasks with a due date of today or earlier.  No other Tasks are affected - it is only those with a due date of today.  Nothing else seems to be affected on the Tasks, it is just the categories that are removed.


I have tried everything I can think of to resolve this - for example, switching off/changing the time of the new Today Notification setting for Reminders, removing the Reminders app from my phone, removing any third party apps that access Reminders, resetting the phone, etc.  The only thing that seems to prevent it happening is to switch off Reminders for my Exchange account on my phone.  This is obviously not ideal as I then don’t have access to my Exchange Tasks on my phone and can’t use Siri to add new Tasks.


It only seems to be my iPhone that causes the problem - Exchange Tasks sync’ed to Reminders on both iPad (iPadOS 13.3.1) and Mac (Catalina 10.15.3) are fine.


Has anybody else experienced this?  Or have any suggestions for preventing it happening?  Or even able to offer any theory on why it might be happening - it’s been driving me nuts.  There are some discussion on Microsoft forums but I’m pretty sure it’s linked to Apple and specifically iOS 13.


Thanks in advance.

iPhone XR

Posted on Mar 3, 2020 12:26 PM

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8 replies

May 1, 2020 10:19 AM in response to Mansbo

A quick update. This is definitely related to the Apple Watch. If my Watch (series 3 running WatchOS 6.2.1) is off at 09:00, the categories don't disappear. If my Watch is on, they do. What's more, any status such as "Waiting for" against a Task is wiped out at 09:00 along with the categories.


I think this has something to do with the Today Notification feature added to Reminders at iOS 13. By default this runs at 09:00, and it's as though this is still doing something to update the Tasks at 09:00, even if it is switched off in Settings. When this syncs to Exchange, the Tasks are updated, minus Categories which, of course, Reminders doesn't support. You can see the Tasks are being updated at 09:00 (by looking at the Modified Date through Outlook).


Further, even with my Watch switched off, if Reminders on my iPhone are lagging behind a bit with changes made elsewhere (and let's face it, they normally are), at 09:00 the version on my iPhone is "merged" with the version on my Exchange account. For example, if I remove a Category on the Exchange Task and replace it with another, but the change hasn't yet sync'ed to my iPhone, at 09:00 the Category re-appears against the Task, alongside the replacement.


So, in summary, I think the sync'ing of Exchange Tasks to iPhone and Watch is pretty much screwed, and I have no idea how to log this with Apple. And since turning off my Watch just before 09:00 every day is not really an option, I guess I'm back to switching off Reminders sync for my Exchange account until a fix arrives.

Mar 4, 2020 7:26 AM in response to Mansbo

Hi there, Mansbo.


I see that you're unable to keep different categories for your Exchange Tasks attached to each event. They seem to be removed at the same time everyday. Good job on the troubleshooting you've used, and I'm glad to help with this.


Get help using Outlook with iCloud for Windows -- Review the information and apply any pertinent step that's provided in this article.


Let me know how that goes, and take care!

Mar 4, 2020 1:49 PM in response to Joseph_S.

Hi Joseph_S. Thanks for trying to help, but the link provided is exclusively about iCloud for Windows. My problem doesn't involve iCloud nor anything to do with a Windows PC, so I'm not sure what the relevance is? As stated, my problem is with an iPhone running iOS 13 sync'ing Reminders with Tasks on an Exchange account.

Apr 3, 2020 1:22 AM in response to Mansbo

I think I spoke too soon. I happened to look at about 09:10 this morning and noticed that all categories on Tasks due today had disappeared again. So obviously not fixed, even though everything has been fine for a week.


One thought - does anybody else with the issue also have an Apple Watch? I had been having sync'ing issues with my Watch ever since the upgrade to iOS 13.4/WatchOS 6.2 last week, but these seemed to resolve themselves yesterday (I removed a large number of "completed" Tasks which may or may not have fixed my sync'ing problem). And then today the categories disappeared at 09:00 again - coincidence?

Mar 4, 2020 9:37 AM in response to Mansbo

The problem does not happen just with categories. If you have a task and the due date becomes late then the next day it shows up as a red overdue tasks. If you then try and change the due date to “due date none” then the next day even though you have saved that taskApple software changes it back to its original date date. If you change the category as well it’s sometimes keeps both categories for the next day. The only fix I found was to save the task with a due date way into the future wait till the next day, open the task set the due date to none And save it. The next day you’re saved work remains



Does anybody know how to fix this in Apple? Surely it’s a problem with the software as pointed out above?

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iOS13 Reminders - Outlook Task Categories Disappearing

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