How to highlight in a PDF document when using Preview (v 11)?

I read recent q's of the same type; while I know I can switch to Acrobat Reader to do it, I'd rather solve the problem I am having in Preview please.


When I could not figure out highlighting intuitively, myself, I opened up Help in Preview (using MacOS Monterey 12.2) and followed the directions carefully twice. See below pasted from Preview User Guide.

Highlight, underline, or strike though text
In the Preview app on your Mac, open the PDF you want to change.
Do any of the following:
Quickly highlight, underline, or strike through text: Select text, click the down arrow next to the Highlight button , then choose a highlight color, underline, or strikethrough.
Use highlight mode: Click the Highlight button (so it turns gray), click the down arrow next to the Highlight button, then choose a highlight color, underline, or strikethrough. Now, whenever you select some text, the highlighting style you chose is automatically applied to the text.
To turn off highlighting, click the highlight tool again.
Remove a highlight, an underline, or a strikethrough: Control-click the text, then choose Remove item from the shortcut menu.

-Both times, the pointer/arrow did not change how it looked.

  • I used pointer to try to highlight a date in the PDF (a text report).
    • But all that happened was that the whole document briefly turned pale orange (odd, because I selected Green from the Highlighter color menu 1st time; then on 2d try, I selected pink.


So before I chalk this up as another Apple/Mac unexplained quirk, I would appreciate any input in terms of

1) how to get it to work right

2) out of curiosity, why does it happen so often in MacOS apps that the directions don't work (I am not a newbie, I have used Macs for more than 10 yrs).


Thanks in advance!


MacBook Pro 13″, macOS 12.2

Posted on Feb 6, 2022 6:00 PM

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Question marked as Top-ranking reply

Posted on Feb 7, 2022 1:38 PM

It depends on the PDF file and how it was created. Some systems such as scanners will merely embed an image of the page into a PDF and in those cases the text isn't selectable as it's all pictures not text. Acrobat does have an embed as image option when creating a PDF and that would do the same thing.


It sounds like that might be the case with your particular PDF since the whole page was highlighted. When I am annotating a PDF with text, there's a text select button with an A and an I-beam and it says Select Text. When you select that button on the Annotation bar and your mouse cursor is not an I-beam but a mouse arrow then there is no text to select in that portion of the PDF. If you try to select it will select the entire image. If the image is the whole page then the whole page is highlighted.


Additionally, some PDF's might add security settings that prevent markup and editing, etc.

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Question marked as Top-ranking reply

Feb 7, 2022 1:38 PM in response to NJpsychout

It depends on the PDF file and how it was created. Some systems such as scanners will merely embed an image of the page into a PDF and in those cases the text isn't selectable as it's all pictures not text. Acrobat does have an embed as image option when creating a PDF and that would do the same thing.


It sounds like that might be the case with your particular PDF since the whole page was highlighted. When I am annotating a PDF with text, there's a text select button with an A and an I-beam and it says Select Text. When you select that button on the Annotation bar and your mouse cursor is not an I-beam but a mouse arrow then there is no text to select in that portion of the PDF. If you try to select it will select the entire image. If the image is the whole page then the whole page is highlighted.


Additionally, some PDF's might add security settings that prevent markup and editing, etc.

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How to highlight in a PDF document when using Preview (v 11)?

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