Apple mail defaults to wrong addressee on Mac

Person A and Person B have the same first name. When I start to type a name to address an email to Person A, Mail always inserts the name and address of Person B. I have removed B from Previous Recipients and temporarily mail won't get addressed to him. But as soon as I write him, the next message to A will be autotyped for B. This could cause an embarrassment if I ever don't notice the error. Is there any solution for this? Person A's Last name starts with C, Person B's starts with H. I write to A at least 30 times more frequently than B. Is there a way to keep the correct email addresses?

MacBook Pro 16″, macOS 12.7

Posted on Oct 29, 2023 6:31 PM

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Oct 29, 2023 8:55 PM in response to Janet Chesne

I can think of three different ways of composing an email to avoid confusing these two contacts of yours.


  1. You could type in their second name. This will also provide a list of results of names matching the text you have entered. Presumably these two individuals have different surnames and won't then appear together.
  2. Start your email to them from the Contacts app. This is a bit more of a roundabout way of starting an email but it is a manual check on your part that you have selected the appropriate person. Find their Contact entry, hover the pointer of the email you wish to receive your message and then click on the small blue mail icon. This will generate a new email to that address.
  3. You could use Automator to create a workflow and call it something like 'Email to A'. This then can be accessed in any application using the dropdown option Services under the name of the active application. Again, this is a manual way of creating an email but if as you said you want to be clear about getting the address right it might be a good option.


*See Automator User Guide for Mac. This application looks daunting, and it can be, but for simple tasks such as the one I've described it is relatively easy to set up.

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Apple mail defaults to wrong addressee on Mac

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