Footnote formatting

Question

Footnote formatting

I'm having trouble getting footnotes, and footnote numbering, correctly transferred from one document to another. I'm writing a book and have segments of it in different files. Each one has several footnotes, which have correct superscript for the footnote numbers.

My new document has body formatting that I want to keep. So I try copy from one document and paste-and-match-style into the other ... but this removes all footnotes.

I try copy from one document and a regular paste to the other, and then select all the body text and click the Body style to update it to the format I want ... but this changes the footnote numbering to regular text, and I have to go through and change each number to superscript.

Is there a better way to do what I'm trying to do?

Posted on Nov 13, 2023 8:27 AM

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Answer 1

Nov 13, 2023 10:17 AM in response to mattfrombeacon

So let's say I have the recipient document with a paragraph set in body Paragraph style and it has a single footnote. In another open Pages document, I have a custom styled paragraph (hoefler text italic 13 pt). With the documents somewhat adjacent. I can select the body text in the donor document, click, and then drag that text clipping to the recipient document and the custom paragraph style is inherited, while the footnote increments to 2. No text or footnote styling changes with the existing paragraph.

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Answer 2

Nov 13, 2023 9:38 AM in response to mattfrombeacon

When you copy and paste footnoted content from other Pages documents, the footnotes in the receiving document will increment by the number of added footnotes. So if the recipient document has a single footnote, and you paste content from another document with 2 footnotes, your new footnotes will be 1, 2, and 3 where the latter two are from the donor document. If you then add to this content from a third document that has 3 footnotes, those footnotes will now append as 4, 5, and 6.

Pages does not attempt to do any merging of footnotes and this is the only behavior you can expect from it.

When I paste body text with footnotes from other documents, it remains body text in the recipient document and there is no need to select the text and apply a body paragraph style.

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Answer 3

Nov 13, 2023 9:43 AM in response to VikingOSX

Thanks, but that's not quite what I mean. The footnote numbering sequence is fine.

The styles in both documents are different. My main collated document has the correct styles, and I need to update the text that's pasted in from a document with a different style.

When I use "paste and match style" to automatically update the pasted text with the main document's style, all footnotes completely disappear. And if I do regular paste, and then select all new body text and update its style, the footnote numbers go from superscript to regular sized text.

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Footnote formatting

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